Data protection at the Council of Tampere Region

The Council of Tampere Region is a statutory joint municipal authority, which, according to the Land Use and Building Act, manages regional land use planning and, according to the Regional Development Act, is responsible for the general development of the area. The lawful performance of these tasks also requires the processing of personal data.

The processing of data is based on several laws and regulations, but often also on consent. The Council of Tampere Region complies with the European Union’s General Data Protection Regulation (GPDR) and the Data Protection Act.

Collection, processing and storage of data

The Council of Tampere Region only collects data relevant to its operations, such as names and contact details. The processing of personal data is always based on the performance of work tasks. In addition, personal data are protected by various technical and administrative measures that ensure that only those who have the right to process the data have access to the data.

Data protection training has been provided for the employees. In some cases, data may be disclosed to third parties. Third parties may include, for example, authorities to whom there is a legal obligation to disclose information or parties who carry out the processing of personal data on behalf of the Council of Tampere Region. Even then, as the data controller, the Council of Tampere Region remains responsible for your data. We do not disclose your data for direct advertising, distance selling or other direct marketing, as well as marketing or opinion surveys.

Your personal data will be stored for the period required by various laws. The retention periods are specified in more detail in the filing plan. The retention periods also take into account the decisions of the National Archives of Finland on the permanent storage of documents, as well as the recommendations of the Association of Finnish Municipalities on the retention periods of documents.

Right to inspect personal data

The data subject has the right to inspect their personal data and, upon request, to obtain copies of the data in writing. The right of inspection is implemented within 30 days of the request. The controller may charge a reasonable fee for complying with the request if the request is unfounded or unreasonable (e.g. if requests are repetitive). The right of inspection can only be denied in exceptional cases. An inspection request can be made either in connection with a personal customer visit (identity must be verified) or by logging in electronically and submitting the inspection request as a secure email via this link. Adobe Acrobat is required to fill in the inspection request form.

For more information, please see the links below.

Link to the inspection request form

Instructions for submitting an electronic personal data inspection request

Right to demand the rectification of personal data

Without undue delay, the controller shall, on its own initiative or at the request of the data subject, rectify, erase or supplement the personal data in the register that are incorrect, unnecessary, incomplete or outdated with regard to the purpose of the processing. For data erasure, the data subject must provide the controller with a more detailed description of the data to be erased. The controller shall also prevent the dissemination of such data if the data in question could compromise the protection of the data subject’s privacy or their rights.

Link to the rectification of personal data form

If the rectification request or the right of inspection is refused, the data subject shall be provided with a written certificate of refusal, and they shall have the right to refer the matter to the Data Protection Ombudsman at the following address: Office of the Data Protection Ombudsman, P.O. Box 800, 00521 Helsinki, Finland. The Data Protection Ombudsman may issue an order to the controller to rectify the data.

Further information is available on the website of the Office of the Data Protection Ombudsman.

Further information:

email: tietosuojavastaava@pirkanmaa.fi

Click here to send a secure email. (Your email will be sent to the registry office of the Council of Tampere Region.)